Boost Design Collaboration: Build a Link‑Rich Project Tracker with Shimo

Designers frequently encounter the problem of repeatedly sending design‑link URLs when teammates lose track of the original message, causing interruptions and wasted time.

To solve this, a shared project‑progress table created in Shimo (石墨文档) can consolidate all design links, status information, and contact details in one place, allowing anyone to click a cell and jump directly to the relevant design resource.

Creating the Summary Table

First, register on Shimo, click “New”, choose “Table”, and fill the first row with column titles such as project name, status, owner, start date, launch date, design link, and BlueLake link. Then populate the rows with project data.

Tip 1: Inserting Links

Right‑click a cell, select “Insert Link”, and enter the link name and URL. The cell becomes a clickable hyperlink, letting users jump to the design page instantly.

Tip 2: Using Data Validation

For columns like project status (e.g., In Progress, Development, Testing, Completed) or owner, enable “Data Validation” so users can select predefined options instead of typing manually. Select the entire column, click the “Data Validation” button, input the list of values separated by commas, and set the starting row to 2 (the first row is the header).

After confirming, the column shows a dropdown arrow for easy selection.

Tip 3: Applying Conditional Formatting

Assign different background colors to statuses or owners to make the table visually organized. Select the column, click “Conditional Formatting”, add a new rule, specify the text (e.g., a particular owner) and choose a color, then confirm.

After setting the rules, the cells display the chosen colors, allowing quick visual identification of project states.

Sharing the Table

Publish the table to the project group or pin it in a channel announcement. For meticulous teams, also sync the design links to Confluence, TAPD, or other collaboration platforms, ensuring no one asks for the design address again.

With this centralized, color‑coded, link‑rich table, designers can focus on creative work while the team enjoys clear visibility of project progress and instant access to required resources.